Article 1. Mission Statement:

The primary purpose for the establishment of the Hellenic Society of USF is to promote the Hellenic culture and heritage and to educate its members, USF students, and the Tampa Bay community at large, regarding the various aspects of ancient and modern Greek (Hellenic) civilization. We aim to achieve this goal by presenting all expressions of Hellenic culture (ancient and modern), such as art, literature, folk dancing, etc., through lectures, forums, performances, and through cooperation with other organizations the activities of which fall within the scope of our interests.

Article 2. Name of Organization:

The name of the organization is Hellenic Society of USF
This organization was officially established on April 17, 2001

Article 3. Hellenic Society Logo:

The logo of the Hellenic Society of USF contains the following Greek letters:
Sighma Pi Kappa

Sofia = Wisdom
Paideia = Education
Klironomia = Heritage

Article 4. Hellenic Society Membership:

Statue 1. The following requirements apply for active membership in the Hellenic Society of USF:
a. One must be associated with the University of South Florida (USF) either as an active student (undergraduate or graduate) or faculty/staff.
b. Membership is free for USF students (all campus locations) and faculty/staff.

Statue 2. All members of the Hellenic Society have the following unalienable rights:
a. to vote
b. to nominate themselves and/or others for vacant associate chair committee position(s).
c. to attend the bi-weekly ACC meetings and the General Body Meeting; in addition, they are strongly encouraged to attend the general Meetings of the society.
d. to request a hard copy of the budget of the Hellenic Society's for the previous fiscal year.

Article 5. Hellenic Society of USF Sponsors:

Statue 1. The following sponsors are actively affiliated with this Hellenic Society of USF:
a. The American Foundation for Greek Language and Culture (AFGLC)
b. The Interdisciplinary Center for Hellenic Studies (ICHS)

Statue 2. Relationship between the sponsors and the Hellenic associate chair committee:
a. The President of the Hellenic Society should be in active communication and partnership with the American Foundation for Greek Language and Culture, since there is partial overlapping in the purpose of the two organizations.
b. The Hellenic Society of USF should assist the Interdisciplinary Center for Hellenic Studies (ICHS) in events which fall within the parameters of its interests.
c. The sponsors may request a copy of expenditures of sponsored events.
d. The sponsors may request a written explanation of the necessity of a sponsored event.
e. The majority of the associate chair committee members must approve any new sponsor; the committee members must make sure that the original mission and regulations of the Hellenic Society's constitution are not violated.

Statue 3. Sponsor category is determined according to the following:
a. Sponsors that donate five hundred dollars ($500) or more are considered Great Sponsors. A representative of every Great Sponsor has the right to vote along with the other voting members of the Committee.
b. Sponsors that donate less than five hundred dollars ($500) are called Major Sponsor; a representative of every Major Sponsor has the right to participate (without vote) in associate chair committee meetings and general meetings.

Article 6. Academic Advisor:

a. The academic advisor is encouraged to participate in all meetings of the society.
b. The advisor may propose and/or suggest functions for the Hellenic Society of USF.
c. The advisor must work closely with the associate chair committee and offer his/her best advise on issues related to both daily functions and direction of the Hellenic Society.
d. The signature of the advisor is required for any documents needed to properly execute a task.

Article 7. Associate Chair Committee Regulations/Obligations:

Statue 1. President:
a. The president of the organization is the top representative official for the society.
b. The president presides over the Associate Chair Committee and General Assembly meetings.
c. The president prepares the agenda for upcoming events and meetings.
d. The president is responsible for moderating messages and information on the society's listserv.
e. The president is responsible for reserving a room for the meetings (and set the specific dates and times of the meetings).

Statue 2. Vice-President:
a. The vice-president assists the president in all matters concerning the society's functions.
b. The vice-president acts in lieu of the president when the latter is absent or is unable to fulfill his/her responsibilities.
c. The vice-president may represent the organization when requested by the president.

Statue 3. The Secretary:
a. The secretary is responsible for posting upcoming events, news, and updates on the listserv for the information of the members of the Society
b. The secretary keeps minutes at the ACC meetings, and General Assembly meetings.
c. The secretary keeps records of election procedures and records finalized results of the elections.
c. The secretary records attendance in all meetings and activities (attendance sheet to be presented).
d. The secretary is responsible for moderating messages and information on the society's listserv along with the president.

Statue 4. The Treasurer:
a. The treasurer is responsible for recording on a regular basis the expenses of the Society and for submitting and monitoring the PO's (purchase orders).
b. The treasurer presents a budget at a quarterly basis and/or upon request from the President and/or Vice-President

Statue 5. Events Officer:
a. Information on a scheduled event must be presented to the President and Vice-President for final approval of the event.
b. The events officer is responsible for making reservations for events.
c. The events officer accompanies the treasurer to make purchases and is responsible for setting up events.
d. If the event officer is unable to attend or run the event, the ACC must be notified in advance, so that the success of the event is guaranteed.

Statue 6. Webmaster:
a. The webmaster is responsible for setting up and maintaining the society's website (posting new information, events, dates, times, etc).
b. The webmaster should communicate any information and new ideas to the president and get his/her approval before implementing them into the society's website.

Article 8: Attendance in meetings: Attendance in meetings is optional. However, all officers must attend all meetings of the society. In the event that an officer has to miss a meeting, he/she must notify the president at least 48 hours in advance. If an officer continuously misses meetings, then that automatically raises a question and that officer will be voted off his/her office and be replaced by some other active member after the appropriate voting procedures. Article 9. Election Regulations: Statue 1. General election procedures a. The election of the ACC board of the Hellenic Society of USF occurs yearly. b. The election takes place on campus (Tampa) during the last meeting of the Spring Semester. c. At least 50% of the active members must be present in order to achieve quorum. If quorum is not achieved in the first Assembly, a second one is scheduled to take place within two weeks or less. The second Assembly has no minimum number for the achievement of quorum d. The voting right is exercised through secret ballot. e. Each active member has only one vote. f. Each active member can vote for up to 2 candidates.

Statue 2. Results and Monitoring committee:
a. The two-member election monitoring committee consists of volunteers chosen by the General Assembly.
b. The former President presides over the committee.
c. The first two candidates with the majority of votes automatically are named President and Vice-President respectively of the organization.
d. The remaining chairs of the ACC are decided by the ACC committee through vote, in its first meeting.
e. The election committee has the responsibility to ensure members that all election regulations are properly followed and votes are properly counted.
f. The members of the Hellenic Society of USF have the right to watch the election procedures and be present during the counting of the ballots.

Statue 3. Procedures regarding candidates receiving the same number of votes:
a. A new election is held for the candidates who have received the same number of votes.
b. The members now vote for only one candidate.
c. In case of a second tie, the tie braker note is been cast by the acting president.

Article 10: Constitution Amendment Regulations:

Statue 1.
a. Proposals for the emendation of an existing article of the Hellenic Society of USF constitution must be presented to the ACC and Board of Advisors.
b. The ACC committee introduces the proposal to the General Assembly.
c. The General Assembly votes after discussion. A proposal for emendation of the constitution is adopted only when it meets the approval of ¾ of the members present in the Assembly.

Article 11. Cooperation with other USF student organizations:
The Hellenic Society should seek to strengthen the bonds and cooperate with the Classics Club, any International Club, and any other student organization when the ACC committee deems that such cooperation yields benefits to the Hellenic Society of USF and advances its goals and mission.